1. To promote lacrosse between member associations within the Halifax Regional Municipality, in the province of Nova Scotia.

2. To promote and encourage leadership programs in all areas related to the development of lacrosse within league boundaries.

3. To establish a league and coordinate the specific divisions of minor lacrosse as specified by Lacrosse Canada (LC) andLacrosse Nova Scotia.

4. To establish playoff systems to declare championship teams within MMLL.

5. To acquire by way of grant, gift, purchase, bequest, devise or otherwise, real and personal property and to use and apply such property to the realization of the objects of the Society.

6. To buy, own, hold, lease, mortgage, sell and convey such real and personal property as may be necessary or desirable in the carrying out of the objects of Society.

7. To comply with the Memorandum of Association and By-Laws and Regulations of Lacrosse Canada and Lacrosse Nova Scotia.

To foster and encourage good sportsmanship.

?Provided that nothing herein contained shall permit the Society to carry on any trade, industry, or business and the Society shall be carried on without purpose of gain to any of the members and that any surplus or any accretions of the Society shall be used solely for the purposes of the Society and the promotion of its objects.

Provided, further, that if for any reason the operations of the Society are terminated or are wound up, or are dissolved and there remains, at that time, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall be paid to some other charitable organization in Canada, having objects similar to those of the Society.

The activities of the Society are to be carried on in the Province of Nova Scotia.

 

 

In these By-Laws the following terms shall apply:

LC - Lacrosse Canada
LNS - Lacrosse Nova Scotia
MMLL or the League - Metro Minor Lacrosse League
Club or Association - The individual organizations approved by LNS and the League as geographical entities for registration purposes as described in MMLL Regulations.
General Meeting - The monthly or bimonthly meeting held by the Executive Committee and Club/Association members.
AGM (Annual General Meeting) - The yearly meeting held by those who attend the General Meetings to make decisions affecting the Memorandum of Association as well as the election of the Executive Committee.
BOARD OF DIRECTORS - the elected officers, appointed officers and the member Clubs of the MMLL
EXECUTIVE COMMITTEE - the elected officers of the MMLL
SOCIETY means Metro Minor Lacrosse League
REGISTRAR means the Registrar of Joint Stock Companies appointed under the Nova Scotia Companies Act.
SPECIAL RESOLUTION means a resolution passed by not less than three-fourths of such members entitled to vote as are present in person or by proxy, where proxies are allowed, at a general meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given.

1. The Membership of MMLL shall be composed of the elected Executive Committee, and the designated representatives of the Associations participating in the League (Board of Directors).

2. General membership of MMLL will be accorded to the elected Executive Committee and the member Associations.  The membership year for all members shall be from the 1st October of any given year to the 30th September of the following year.

3. Voting privileges are restricted to the Executive Committee and designated Club members representing their Clubs.  Each Executive Committee member and club/association has one vote.

4. Club representatives with voting privileges must be appointed by their Clubs.  Each Club shall, as a prerequisite of membership, be a good member in standing of the LNS.

5. Membership in the Society shall not be transferable.

6. No formal admission to membership shall be required and the entry in the Register of Members by the Secretary of the name and address of any Club/Association or individual shall constitute an admission to membership in the Society.

7. Membership in the Society shall cease upon the death of a member, or if, by notice in writing to the Society, they resign their membership, or if they cease to qualify for membership in accordance with these by-laws.

1. Commissioner.  The Commissioner is the Chief Executive Officer of the MMLL and shall:
   • Preside over all MMLL meetings and perform all duties generally associated with the office of the President;
   • Supervise and direct the activities of the Executive;
   • Promote the aims of the MMLL;
   • They may call special or general meetings at any time;
   • Provide leadership in determining Policies and in the administration of the affairs of the MMLL;
   • Preside at all MMLL meetings and establish any committee required to conduct specific MMLL activities;
   • Ensure all LC and LNS Directives relating to policy and procedures of Clubs are followed;
   • Be the official representative at all functions or events, unless otherwise stipulated by the Memorandum of Association and By-Laws;
   • Submit a report at the AGM;
   • Co-sign all cheques, for payment of authorized accounts and bills, which have been prepared and assigned by the Treasurer; and
   • Designate the Deputy Commissioner to act.
   • Be a voting member at Executive meetings.
2. Deputy Commissioner.  The Deputy Commissioner shall:
   • Assume the duties of the Commissioner in their absence;
   • Assist the Commissioner and perform the duties of Commissioner, as well as duties as delegated by the Commissioner;
   • Chair the Protest Committee or assigned designate. 
   • Be appointed co-signer of cheques.
   • Be a voting member at Executive meetings.
3. Secretary.  The Secretary shall:
   • Perform all duties associated with the office of Secretary;
   • Record the proceedings at all meetings and distribute same as soon as possible to all concerned prior to the next meeting;
   • Distribute all material deemed necessary by the Memorandum of Association and By-Laws;
   • Be responsible for the safe keeping of the MMLL minutes and keep all files, and correspondence, including the Seal of the Society;
   • Inform all members 10 days before the AGM the date, time and place of meeting;
   • Perform other duties assigned by the Commissioner including filing with the Registrar with its Annual Statement a list of its executive and directors with their addresses, occupations and dates of appointment or election, and within fourteen days of a change of directors, notify the registrar of the change; and
   • Be a voting member at Executive meetings.
4. Treasurer.  The Treasurer shall:
   • Perform all duties associated with the office of Treasurer;
   • Keep the accounts, receive and deposit funds in a chartered financial institution;
   • Be responsible for the safe control of all MMLL funds;
   • Disperse funds, with Executive approval, by cheque, signed by the Treasurer and Commissioner or the Deputy Commissioner;
   • Prepare the Annual Budget of estimated Receipts and Expenses;
   • Keep such records as are required for auditing purposes;
   • Present reports to the Executive as required; and
   • Report the state of finances at all General and Annual meetings.
   • Be a voting member at Executive meetings.
5. Past Commissioner.  The Past President shall:
   • Provide technical advice and support to the current Commissioner; and
   • Promote the aims of the MMLL.
   • Not be a voting member at Executive meetings.
6. Female Coordinator.  The female coordinator shall:
   • Promote the female program for the League
   • Register or liaise with the club registrars to coordinate placement of players and confirmation of teams
   • Be part of any committee struck to decide disputes, appeals, protests regarding games or any other issue that may arise in the female program
   • Be a voting member at Executive meetings.

1. Referee in Chief.  The Referee in Chief  (RIC) shall be appointed to the Society from the Nova Scotia Lacrosse Officials Association (NSLOA) and shall assume office at the start of the next membership year.  This RIC should be a qualified and registered member of NSLOA.  Part of their responsibility would be to liaise with the LNS RIC on League matters with respect to the League games.

2. Facilities Coordinator.  The Facilities Coordinator shall be appointed each year at the AGM and shall assume office at the start of the next membership year.

3. Webmaster. The Webmaster shall be appointed each year at the AGM and shall assume office at the start of the next membership year.  The Webmaster shall be a member with a basic knowledge of web page construction

4. Suspension Coordinator.  The Suspension Coordinator shall be appointed each year and is responsible to track and record all game suspensions for both players and coaches as reported by the floor officials.

5. Member at Large.  A member at Large may be appointed to be responsible for special projects.

6. Scheduler.  The scheduler shall be appointed each year and is responsible to schedule the regular season and playoff games for all divisions.  A scheduler would work closely with the Facilities Coordinator to ensure efficient use of floor time.  This role does have an honorarium.

7. Awards Manager.  An awards manager shall be appointed each year to be responsible for ordering, tracking and maintaining all trophies and awards to be presented each season, as well as developing and coordinating the Championship Presentation Schedule and sequence of Presenters.

8. Novice Coordinator.  The Novice Coordinator shall be appointed each year to be responsible for coaches, officials and parents in the education and awareness of the special rules, policies and expectations inherent in this entry-level division. This role does have an honorarium

1. Appeals and Protest Committee.

   • All protests and appeals must conform to LC Regulations and LNS Regulation.
   • MMLL will establish a Protest and Appeal Committee, as necessary, each playing season to rule on any protest or appeal brought forward by the membership.  The Committee will be composed of 3 members, one MMLL Board Member and 2 representatives from neutral Member Clubs.
   • Protests and appeals must be made in writing, through the Member Club President, accompanied by a non-refundable $50.00 cheque, within 48 hours of the game or receipt of written decision.
   • The Protest and Appeal Committee will only make decisions on protests or appeals related to the MMLL Articles, By-laws and Regulations, or of games played within the MMLL regular season and playoff schedules.
   • The Protest and Appeal Committee will hear any appeal stemming from a decision made by the MMLL Discipline Committee.
   • If a member is not in agreement with the decision rendered by the MMLL Protest and Appeals Committee, they may appeal to LNS. Decisions made by LNS are final.
   • Game protests may only be made in regard to interpretations of Rules, By-laws, Regulations and Rules of Play, not in regard to the decision of a Referee or Linesman on a rule infraction (a judgment call).

2.  Suspensions and Discipline Committee.

   • MMLL will appoint a Suspension Coordinator each playing season.  The Suspension Coordinator will record all suspensions during the playing season and support communications with the coaches in suspensions.  The Suspension Coordinator will confirm all suspensions that occur in MMLL scheduled regular season and playoff games.
   • MMLL will appoint a Discipline Committee each playing season, which will include 3 members.  These 3 members will be one MMLL Board Member, preferably the Commissioner, the Suspension Coordinator and one neutral person not affiliated with the MMLL Executive or any of the Member Associations.
   • The Discipline Committee will rule on any suspension referred to them as stated in the MMLL Code of Discipline.  Their authority extends only to MMLL scheduled regular season and playoff games.

3. Nominating Committee.

   • The Nominating Committee, when formed, shall be composed of 3 members selected by the Executive at least one month prior to the AGM.  The Nominating Committee shall bring before the AGM a slate of officers for the ensuing year.

4. Audit Committee.

   • The Audit Committee shall consist of a minimum of two and maximum of three persons, one of which will be from the members at large, appointed by the Executive on the recommendation of the Nominating Committee. The Commissioner, Deputy Commissioner and Treasurer may not be members of the Audit Committee. The Committee shall serve as a standing committee of the Executive. Members are eligible for re-appointment. Two members constitute a quorum.

5. Female Program Committee. 

   • This committee will help support the female coordinator with promoting the female program for the League. They will help advise the female coordinator and support registration efforts.

1. All issues to be voted on shall be decided by a majority vote of those in attendance.  Voting privileges are restricted to the Executive Committee and Club Representatives.  Every member shall have one vote and no more. Proxy votes are not permitted. 
2. The Commissioner shall have no vote except in the case of an equality of votes.  In the case of an equality of votes, he shall have a casting vote.
3. At all general, special and executive meetings, voting shall be by show of hands unless the meeting agrees to vote by secret ballot.

1. The quorum for a regular general meeting, a special meeting and an Annual General Meeting (AGM) shall be 50 percent of voting members.  The Commissioner may declare a quorum when these ratios are not achieved provided this fact, and the percentage attending, is recorded in the minutes.
2. The quorum for an Executive Committee or Sub-Committee meeting shall be 50% plus 1 attendance of voting members for each of the committees.

1. The Executive shall select a Nominating Committee of 3 members at least one month prior to the AGM for the purpose of bringing before the AGM a slate of officers for the ensuing year.

2. Nominations from the floor at the AGM shall not be accepted.

3. All executive officers shall be elected by the membership at each AGM.  The nominating committee shall provide its report to the general membership not less than 21 days prior to the annual meeting by providing a list, as complete as possible, of one nominee for each elected position.  Notification shall be given in print, posted on the MMLL website, by facsimile or distributed through the post in a prepaid letter addressed to each member at their last known address.

4. The membership may nominate individuals who are members in good standing for an Executive Officer position by providing notice to the Secretary not less than 15 days prior to the AGM.  Such notice shall set out the name of the individual and the position for which the individual is nominated.  The nomination must be signed by one member in good standing and must be signed by the nominee indicating that they are  willing to accept the position if elected.  To be eligible as a candidate for Commissioner or Deputy Commissioner, a nominee must be an existing member of the Executive Committee, have previously served on the League Board or as an Appointee. In the event that no candidates offer for an elected position, this clause may be waived by a 3/4-majority vote at the AGM and voting rules will then apply.

5. A list of all duly nominated candidates and notice of election shall be communicated to the membership not less than 10 days prior to the AGM.

6. Voting at the AGM for executive officers shall be by secret ballot or ballots.  To be declared elected a candidate must receive 50 percent plus one vote of the ballots cast.  If no candidate receives the required number of votes on a ballot, the candidate with the fewest votes shall be eliminated and a further ballot held.  This process shall continue until a winner is determined.

7. To serve on the Executive Committee for MMLL, an individual must not be an officer with LNS, the LC or any Club/Association who are members of the League.  In the event that no candidates offer for an elected position, this clause may be waived by a 3/4-majority vote at the AGM and voting rules will then apply.

8. Voting for elected positions shall be held in the order as they appear in the above paragraph.

1. It is sometimes necessary for Executive Officers to submit their resignations prior to completion of their term of office. It is important that such vacant positions be filled expediently in order that the effectiveness of the Executive Committee is not compromised.
2. Resignation of Commissioner. If the Commissioner submits their resignation prior to expiration of the normal term of office, the Deputy Commissioner shall automatically become the Commissioner on an interim basis until it is possible to hold a general meeting and elect a new Commissioner.
3. Resignation of Executive Officers other than the Commissioner. If a Deputy Commissioner becomes the interim Commissioner as above or if a Deputy Commissioner or other Executive Officer submits his resignation prior to expiration of the normal term of office, the Executive Committee shall select an eligible and willing replacement to fill that position on an interim basis until it is possible to hold a general meeting for the purpose of electing a new Executive Officer.
4. Recording Such Replacement Action in Minutes. The process of replacing resigning Executive Officers shall be recorded in minutes of the Executive Committee meeting concerned.

1. The conduct of those participating in the activities of the MMLL shall at all times reflect credit on LC and LNS.
2. The Executive shall have the power to take disciplinary action against any player, bench personnel, fan or Club volunteer, whose behavior is not becoming of a member of the League; e.g.: foul language, stealing, destroying of equipment, and abuse of coaches or officials.
3. The Executive may also designate these same powers to individuals and Clubs to address these behaviors during League games. 

1. The list of items to be brought before a meeting is called the “Agenda”.  The sequence in which the items of business are arranged is called the “Order of Business”.  Executives will find the use of a planned agenda a useful technique.
2. The order of business for Annual or General meetings should be as follows:
   1. Call to order;
   2. Review of minutes of previous general meeting;
   3. Confirmation of the minutes;
   4. Business arising from the previous minutes;  
   5. Reports of Executive Officers;
   6. Committee reports;
   7. New business;
   8. Election of Executive (if required);
   9. Amendments to the Constitution and By-Laws (if required);
   10. Announcements;
   11. Questions; and
   12. Adjournment.

 

1. The Audit Committee shall consist of a minimum of two and maximum of three persons, one of which will be from the members at large, appointed by the Executive on the recommendation of the Nominating Committee. The Commissioner, Deputy Commissioner and Treasurer may not be members of the Audit Committee.
2. The Committee shall serve as a standing committee of the Executive. Members are eligible for re-appointment. Two members constitute a quorum.

1. A member of the Executive, who has, or could reasonably be seen to have, a conflict of interest has a duty to declare this interest.  The declaration should be made to the members upon nomination and if serving on the Executive, when the possibility of a conflict is realized.
2. A conflict of interest does not prevent a member from serving on the Executive provided that they withdraw from the decision making on matters pertaining to that interest.  The withdrawal should be recorded in the minutes.

1. Any member may inspect the books and records of the Society at any reasonable time within two days prior to the AGM at the Registered Office of the Society.
2. The Society shall file with the Registrar a copy in duplicate of every special resolution within fourteen days after the resolution is passed.
3. The Society shall file with the Registrar with its Annual Statement a list of its directors with their addresses, occupations and dates of appointment or election, and within fourteen days of a change of directors, notify the registrar of the change.
4. This Society shall have no borrowing powers.
5. Special resolutions must be passed for such items as name approval, alteration of the objects and purposes of the society and amending the By-laws.
6. Written notice will be defined as notification given in print, posted on the MMLL website, by electronic mail (e-mail) or distributed through the post in a prepaid letter addressed to each member at their last known address.